Requests Get Missed
Capture issues through structured forms and route them to the right person.
AnyDB for Work Orders and Maintenance
Keep Work Orders, Assets, and Parts Connected to Maintenance History
Manage maintenance requests, work orders, assets, technicians, preventive schedules, inspections, parts, costs, and service history in one connected system.
Build the system around your assets, facilities, teams, safety requirements, approvals, and maintenance process.
Need help getting started? We can help you build a Work Order and Maintenance system around your operation.
Work RequestIssue, asset, location, urgency
AssetDetails, condition, history
TechnicianAssignment, schedule, updates
Work OrderPriority · Owner · Due Date · Status
Maintenance ScheduleRecurring work and reminders
Parts & InventoryAvailability, usage, purchasing
Maintenance LogLabor, cost, downtime, evidence
Work Order Scheduling
Preventive Maintenance
Parts & Inventory
Mobile Maintenance
Trusted By:
“AnyDB has become a core part of how we run our business.”
Ribu, Owner, Dgicon
Runs End-to-End Business Operations in AnyDBMaintenance Challenges We Help You Solve
Replace scattered requests, paper work orders, spreadsheets, and follow-up messages with connected maintenance records.
Ownership Is Unclear
Assign every work order to a technician, team, or contractor with a due date and status.
Preventive Work Slips
Schedule recurring maintenance and notify teams before work becomes overdue.
Asset History Is Incomplete
Connect repairs, inspections, parts, costs, downtime, and documents to each asset.
Parts and Approvals Delay Work
Connect stock availability, purchasing, required approvals, and parts to the work order.
Choose How You Want to Build Your Maintenance System
Start free, build the system yourself, or have our team build and manage it for you.
Start Building for Free
$0
Start FreeBuild It Yourself
From $50 / month
View PlansWe Build & Manage It
From $150 / month
Talk to UsBuild a Maintenance System Around Your Process
Connect every stage and adapt the structure to your assets, facilities, teams, and approval requirements.
1
Manage Requests & Work Orders
Capture issues, prioritize work, assign owners, schedule jobs, and track progress.
2Connect Maintenance to Assets
Keep repairs, inspections, manuals, warranties, costs, and service history together.
3Plan Preventive Maintenance
Schedule recurring work using dates, intervals, meter readings, and thresholds.
4Track Parts, Labor & Costs
Connect parts, technician time, suppliers, purchasing, and job costs.
5Customize Your Maintenance System
Change fields, forms, views, permissions, reports, approvals, and automations.
Top AnyDB Work Order and Maintenance Features
Give maintenance teams the tools to plan, complete, and review work.
Work Order Management
Create, prioritize, assign, schedule, and track maintenance work through completion.
Preventive Maintenance Scheduling
Plan recurring work and surface tasks approaching their next service date or meter threshold.
Connected Asset Records
Keep repairs, inspections, parts, downtime, costs, manuals, and files connected to each asset.
Mobile Work Updates
Scan assets, open work orders, complete forms, upload photos, and update progress in the field.
Maintenance Reports
Monitor open work, completion times, downtime, costs, and recurring asset problems.
1Work Requests and Orders
Create a Clear Path From Reported Issue to Completion
Collect the issue, asset, location, urgency, photos, and requester details. Review the scope, set the priority, assign an owner, schedule the job, and track it through closure.
Work Order Overview
Work OrderPriorityStatus
Packaging Line 2HighIn Progress
Forklift 07MediumScheduled
HVAC Unit 4UrgentWaiting for Parts
Conveyor Motor 3LowCompleted
What you can manage
✓Maintenance Requests and Details
Collect issue details, photos, asset, location, priority, category, safety requirements, due date, and estimated duration.
✓Assignments and Workflow
Assign technicians, teams, contractors, or service providers and track approval, scheduling, progress, inspection, and closure.
✓Work Order Communication
Keep questions, decisions, comments, links, files, and updates connected to the job.
2Asset Maintenance
Give Every Asset a Complete Maintenance Record
Connect specifications, condition, location, manuals, warranties, inspections, repairs, parts, labor, costs, downtime, and technician notes to each asset.
Asset Record
CNC Milling Machine 04Operational
1Open Job14Services6Inspections9Parts7Files
What you can manage
✓Asset Details and Locations
Store serial numbers, models, manufacturers, specifications, purchase details, ownership, condition, and location.
✓Service and Audit History
Review completed work, inspections, parts, labor, costs, downtime, readings, files, and record changes.
✓QR Code and Barcode Access
Give each asset a unique code so technicians can scan it with the AnyDB mobile app and open the correct record.
3Preventive Maintenance
Plan Work Before It Becomes Overdue
Create maintenance schedules around how each asset needs to be inspected, serviced, calibrated, tested, or replaced.
Preventive Schedule
Maintenance TaskFrequencyNext Due
LubricationEvery 30 DaysSept. 26
Safety InspectionEvery 90 DaysOct. 4
Filter ReplacementEvery 6 MonthsOct. 15
CalibrationEvery 12 MonthsNov. 2
What you can manage
✓Recurring and Meter-Based Schedules
Schedule work by date, interval, operating hours, mileage, cycles, readings, or maintenance threshold.
✓Procedures and Completion Requirements
Connect instructions, checklists, safety requirements, tools, parts, notes, readings, photos, and required results.
✓Calendar, Timeline, and Generated Work
See maintenance and shutdowns by date, then use automations to create work orders, assign owners, and notify teams.
4Parts, Labor, and Costs
Connect Every Resource Used to the Job and Asset
Record parts issued, technician time, contractor services, supplier activity, purchase orders, receipts, and costs while the work is performed.
Work Order Costs
$210Labor$85Parts$320Contractor$615Total
Cost TypeDescriptionAmount
Labor3.5 Hours$210
PartBearing$85
ContractorElectrical$320
What you can manage
✓Parts and Inventory
Track parts issued, quantities used, storage locations, minimum levels, availability, and work-order consumption.
✓Labor and Suppliers
Record technicians, hours, rates, completion notes, contractors, suppliers, purchase orders, and receiving.
✓Maintenance Costs
Review labor, parts, contractor, and other expenses by job, asset, location, category, or period.
5Customizable Maintenance Management
Build the System Around Your Maintenance Operation
Adapt asset classes, failure types, meter readings, safety requirements, warranties, permits, compliance details, statuses, approvals, and responsibilities.
Your Maintenance Structure
Work Request
→
Work OrderPriority · Owner · Schedule · Parts
→
Complete & Inspect
→
Update Asset History
What you can manage
✓Custom Workflows and Approvals
Create statuses and approval routes for requests, expensive repairs, parts, contractors, shutdowns, completion, and closure.
✓Permissions, Forms, and Portals
Give requesters, technicians, managers, contractors, and finance teams focused access to assigned records and forms.
✓Business Objects and Integrations
Use customizable Work Request, Inventory Item, Purchase Order, Vendor, and Employee objects, plus webhooks and APIs.
From Reported Issue to Completed Work
Keep the complete work-order process connected without copying information between tools.
Submit and Review
Capture the Request
Record the issue, asset, location, urgency, photos, scope, impact, and approval needs.
Plan the Job
Create the Work Order
Define the work, owner, due date, parts, procedures, safety requirements, and downtime.
Coordinate Resources
Schedule the Work
Place the job on the calendar and coordinate technicians, parts, asset access, and shutdowns.
Execute and Verify
Complete the Job
Record work, labor, parts, readings, notes, photos, inspection results, and approval.
Close and Improve
Review the Results
Update asset history and evaluate costs, downtime, repeated failures, and future needs.
Manage Maintenance Across Locations
Keep teams and assets connected across facilities, branches, warehouses, job sites, and customer locations.
Location Views
Review assets, open work, schedules, technicians, and exceptions by location.
Shared Standards
Use consistent work-order structures, priorities, checklists, procedures, and completion requirements.
Local Responsibility
Assign location-specific managers, technicians, contractors, and approval routes.
Coordinated Scheduling
Plan technicians, asset access, shutdowns, and preventive work across sites.
Central Reporting
Compare workload, completion times, costs, downtime, and asset performance across locations.
Give Technicians the Information They Need in the Field
Use the AnyDB mobile app to access and update maintenance information beside the asset.
Scan the Asset
Use barcode or QR scanning to open the correct asset or work order.
Review the Work
See the issue, priority, instructions, checklist, files, and relevant maintenance history.
Record Progress
Update status, add notes, complete forms, and document finished work.
Upload Photos
Attach condition, damage, repair, and completion photos directly to the record.
Receive Notifications
Keep technicians informed about assignments, deadlines, approvals, and important updates.
Automate Maintenance Follow-Up
You can set automation to evaluate conditions and notify the right person when action is required.
Assign New Requests
Route work based on asset, location, category, priority, or responsibility.
Send Preventive Reminders
Notify technicians or managers before scheduled work is due.
Escalate Overdue Work
Alert managers when a work order remains open after its due date.
Trigger Low-Parts Alerts
Notify purchasing or maintenance teams when critical stock reaches its minimum.
Create Completion Follow-Up
Generate an inspection or approval step after maintenance work is completed.
See Where Maintenance Needs Attention
Use reports and dashboards to review workload, asset performance, costs, and delays.
Open and Overdue Work
Monitor demand by priority, status, technician, location, category, or due date.
Completion Time
Compare how long different types of work take from request to closure.
Asset Downtime
Review downtime by asset, category, location, or failure type.
Maintenance Costs
Compare labor, parts, and contractor expenses across the operation.
Recurring Problems
Find assets with repeated work orders, failures, downtime, or high maintenance costs.
Reports can be filtered, grouped, summarized, displayed as charts, and exported as CSV or XLSX.
Generate Maintenance Documents From Live Records
Use asset and work-order information stored in AnyDB to create consistent operational documents.
Work Order Documents
Generate job sheets containing the asset, issue, instructions, technician, parts, and due date.
Inspection Reports
Create structured reports from completed inspections and checklists.
Service Reports
Document completed work, parts, labor, findings, readings, and completion details.
Asset Reports
Generate summaries containing specifications, condition, maintenance activity, and costs.
Automated Delivery
Create Word or Excel files, export PDFs, and send documents through automated email actions.
Give Each Team the Right Maintenance View
Keep every role working from connected records while showing each person the information relevant to their work.
Requesters
Submit issues and review the current status of their requests.
Technicians
See assigned work, schedules, priorities, instructions, parts, and asset information.
Maintenance Managers
Plan work, balance assignments, review overdue jobs, and monitor asset performance.
Inventory and Purchasing
Track spare parts, stock requirements, suppliers, orders, and receipts.
Operations Management
Review downtime, costs, recurring failures, completion rates, and workload.
Dynamic views can show records based on the signed-in user, location, assignment, or responsibility.
Work With Maintenance Records Through AI
Connect a compatible AI assistant to AnyDB through MCP and work with permitted maintenance records and files using natural-language instructions.
Summarize Open Work
Review current work orders, priorities, owners, blockers, and due dates.
Find Recurring Asset Problems
Identify repeated failures, high-cost assets, and related maintenance history.
Review Upcoming Maintenance
Find preventive work, inspections, shutdowns, and service deadlines.
Update Permitted Records
Create or update records while following permissions defined in AnyDB.
Work With Files
Find, upload, download, and use permitted documents connected to maintenance work.
Replace Paper Work Orders, Spreadsheets, and Follow-Up Messages
Keep the working record of your maintenance operation in one connected system.
Instead ofUse AnyDB
Requests sent by email or chatStructured maintenance requests
Paper work ordersConnected digital work orders
Asset lists in spreadsheetsStructured asset records
Maintenance dates in calendarsPreventive maintenance schedules
Technician updates through messagesStatuses, comments, and notifications
Parts tracked separatelyParts connected to work orders
Manuals stored in foldersDocuments attached to asset records
Repair photos on personal devicesPhotos connected to the work and asset
Costs calculated after the workLabor, parts, and costs recorded during the job
Separate location reportsConnected reports and dashboards
Start the Way That Works for You
Start free, build your own Work Order and Maintenance system, or have our team build and manage it with you.
Start Free
$0
Begin structuring work requests, work orders, assets, schedules, parts, and maintenance records.
Start FreeBuild It Yourself
From $50 / month
Customize and run your own maintenance system in AnyDB.
View PlansWe Build & Manage It
From $150 / month
Have your system built and managed around your maintenance operation.
Talk to UsStart with One System. Connect the Rest.
Start with work orders and asset maintenance today. Add more systems as your operation evolves, with records, files, and processes staying connected.
Start Simple
Begin With Work Orders
Add New Systems Anytime
Everything Stays Connected
Scale With Confidence
Expand Across Teams and Locations
Expand into parts inventory, purchasing, vendors, inspections, approvals, documents, portals, reports, and AI-assisted workflows.
Run Maintenance From One Connected System
Manage requests, work orders, assets, schedules, technicians, parts, costs, and maintenance records using a system you can change as your operation evolves.
