Event production and agency services company
Event agency and production
Event operations, quoting workflow, project execution, vendor coordination, resource planning, document generation
London
~50 people
High-volume event delivery across venues, departments, and concurrent projects
The company produces large-scale events across major venues in London, such as museums, coordinating creative, technical, and logistical execution. Each event moves through quoting, planning, and delivery, with multiple teams contributing specialized inputs.
Work includes building detailed quotes, assigning technical teams, coordinating vendors, and managing timelines. Each stage generates data that must remain aligned as the event progresses.
Result: A unified event system that supports the full lifecycle from initial quote to final execution.
In practice, that meant:
HubSpot managed sales and deal progression. R2 handled quote and pricing. Monday.com supported project management and workflow coordination. Excel was used for event overviews and technical details. Dropbox and SharePoint stored files and documentation.
Each system supported a specific function, and teams worked within their respective tools to move events forward. Project managers coordinated across these systems to manage quoting, planning, and execution.
Data scattered across different tools breaks the source of truth and forces constant re-checking.
Each event holds its full operational context. Quotes are managed as versioned records within the event, allowing teams to build, revise, and track pricing over time.
Quoting is part of the event workflow. Project managers assign specialists across departments, and each contribution feeds directly into the event plan.
Quotes and schedules are generated from structured data. Files and supporting materials remain attached to the event.
Teams and individuals are assigned within the event. Automations manage updates, notifications, and workflow steps.
All teams work from the same event record, with views tailored to their role.
Faster quote turnaround time
Reduced time spent preparing and revising quotes
Fewer handoffs between sales and operations
Faster transition from quote to execution
Reduced manual data transfer across systems
More consistent execution across events
The system in AnyDB holds all event data within a single structure, allowing teams to work simultaneously without duplicating or re-entering information. Quote versions remain tied to the event, preserving history while supporting ongoing changes.
AnyDB is the centralized hub for event management, pulling data from different systems.
This structure supports increasing event volume, more complex requirements, and additional teams without adding coordination overhead.
