Maintenance Dates Slip Through the Cracks
See upcoming and overdue work by asset, location, technician, maintenance type, or due date.
AnyDB for Preventive Maintenance
Plan Maintenance Before Equipment Problems Disrupt Operations
Manage assets, service schedules, inspections, work orders, technicians, spare parts, costs, and maintenance history in one customizable system.
Build the system around your equipment, locations, maintenance intervals, approval steps, and team responsibilities.
Need help getting started? We can help you build a Preventive Maintenance system around your operation.
Work RequestIssue, asset, location, urgency
AssetDetails, condition, history
TechnicianAssignment, schedule, updates
Work OrderPriority · Owner · Due Date · Status
Maintenance ScheduleRecurring work and reminders
Parts & InventoryAvailability, usage, purchasing
Maintenance LogLabor, cost, downtime, evidence
Work Order Scheduling
Preventive Maintenance
Parts & Inventory
Mobile Maintenance
Trusted By:
“AnyDB has become a core part of how we run our business.”
Ribu, Owner, Dgicon
Runs End-to-End Business Operations in AnyDBPreventive Maintenance Challenges We Help You Solve
Replace separate asset lists, maintenance calendars, paper checklists, and repair logs with records that stay connected from the maintenance plan through completed work.
Equipment History Is Scattered
Keep inspections, work orders, parts used, files, costs, and service notes with the asset record.
Technicians Lack the Right Information
Give technicians the task, checklist, manuals, asset details, and earlier service records from the field.
Spare Parts Are Missing When Work Starts
Connect planned work with required parts, stock records, suppliers, and purchasing activity.
Recurring Problems Are Easy to Miss
Review failures, downtime, repeat work, maintenance costs, and inspection findings across equipment and locations.
Choose How You Want to Build Your Maintenance System
Start free, build the system yourself, or have our team build and manage it for you.
Start Building for Free
$0
Start FreeBuild It Yourself
From $50 / month
View PlansWe Build & Manage It
From $150 / month
Talk to UsStructure Preventive Maintenance Around Your Operations
Create an operating system for planned maintenance while keeping assets, schedules, field work, parts, and costs connected.
1
Assets and Locations
Create a structured record for each machine, vehicle, tool, facility system, or other maintainable asset.
2Maintenance Plans
Define the work required, service interval, checklist, responsible team, and next due date.
3Work Orders and Inspections
Assign technicians, complete checklists, record readings, attach photos, and document the result.
4Parts and Purchasing
Connect maintenance work with required parts, stock levels, suppliers, and purchase orders.
5History, Costs, and Reporting
Review completed work, downtime, labor, parts, costs, findings, and maintenance performance.
Top AnyDB Preventive Maintenance Features
Keep maintenance planning and execution in the same operational system.
Custom Asset Records
Track the fields that matter for each asset category, from serial numbers and warranty dates to operating hours and criticality.
Recurring Maintenance Workflows
Create scheduled work based on calendar dates, usage readings, inspection results, or the last completed service.
Mobile Work Orders and Inspections
Let technicians open records, complete forms, add notes, and attach photos from a phone or tablet.
QR Code Access
Place a QR code on equipment so authorized users can open the correct asset record and its maintenance context.
Connected Parts and Costs
Link parts, labor, suppliers, purchases, and expenses to the work that required them.
1Assets and Locations
Build a Complete Record for Every Asset
Keep the identity, location, ownership, documentation, condition, and maintenance history of each asset together.
Asset Overview
Work OrderPriorityStatus
Packaging Line 2HighIn Progress
Forklift 07MediumScheduled
HVAC Unit 4UrgentWaiting for Parts
Conveyor Motor 3LowCompleted
What you can manage
✓Asset Identity and Operating Information
Record asset ID, category, manufacturer, model, serial number, warranty, condition, criticality, and meter readings.
✓Location, Ownership, and Components
Connect each asset to its site, department, production line, responsible team, parent asset, and components.
✓Files and Maintenance History
Attach manuals, diagrams, certificates, photos, service records, parts, costs, downtime, and open issues.
2Maintenance Plans
Create Preventive Maintenance Plans
Define what needs to happen, when it is due, how the work should be completed, and who is responsible.
Maintenance Plan Overview
CNC Milling Machine 04Operational
1Open Job14Services6Inspections9Parts7Files
What you can manage
✓Maintenance Type and Trigger
Organize inspections, cleaning, lubrication, calibration, testing, and replacements by date, usage, mileage, cycles, or readings.
✓Procedures and Required Resources
Add instructions, checklists, safety requirements, expected readings, acceptance criteria, tools, parts, skills, and permits.
✓Responsibility, Priority, and Lead Time
Assign the responsible team, technician, supervisor, contractor, priority, expected duration, and planning window.
3Work Orders and Inspections
Schedule and Complete Maintenance Work
Give every job a clear owner, due date, scope, checklist, completion record, and review path.
Preventive Schedule
Maintenance TaskFrequencyNext Due
LubricationEvery 30 DaysSept. 26
Safety InspectionEvery 90 DaysOct. 4
Filter ReplacementEvery 6 MonthsOct. 15
CalibrationEvery 12 MonthsNov. 2
What you can manage
✓Work Scope and Scheduling
Record the procedure, checklist, priority, safety notes, technician, planned date, location, shift, and status.
✓Service Evidence and Findings
Capture readings, pass/fail results, notes, photos, files, signatures, asset condition, and required follow-up.
✓Review and Corrective Action
Route completed work for approval and create corrective work when an inspection identifies a defect or exception.
4Parts and Purchasing
Connect Spare Parts With Maintenance Work
See which parts are needed, whether they are available, and what must be purchased before work begins.
Parts Overview
$210Labor$85Parts$320Contractor$615Total
Cost TypeDescriptionAmount
Labor3.5 Hours$210
PartBearing$85
ContractorElectrical$320
What you can manage
✓Part Records and Compatibility
Store part numbers, descriptions, compatible assets, suppliers, lead times, costs, storage locations, and documents.
✓Availability and Reorder Signals
Compare upcoming maintenance demand with stock on hand and flag shortages or quantities below the reorder level.
✓Purchasing and Actual Usage
Connect shortages to purchase requests, purchase orders, suppliers, receipts, costs, and quantities actually used.
5History, Costs, and Reporting
Review Maintenance Performance and Asset History
Review completed work, downtime, labor, parts, costs, findings, repeat issues, and compliance across assets and locations.
Your Maintenance Structure
Work Request
→
Work OrderPriority · Owner · Schedule · Parts
→
Complete & Inspect
→
Update Asset History
What you can manage
✓Complete Service History
Keep planned services, inspections, readings, findings, parts, labor, approvals, costs, files, and downtime with the asset.
✓Maintenance Reports and Dashboards
Review upcoming and overdue work, compliance, downtime, costs, repeat issues, and parts consumption using saved reports and charts.
✓Custom Rules and Connected Operations
Adjust fields, statuses, permissions, forms, portals, automations, APIs, and connections to inventory, purchasing, vendors, and production.
From Maintenance Plan to Completed Service
Move planned work through one clear process without rebuilding the same information across calendars, spreadsheets, paper forms, and repair logs.
Submit and Review
Asset Is Registered
Equipment details, location, documents, ownership, and service requirements are recorded.
Plan the Job
Maintenance Plan Is Defined
Set the interval, procedure, checklist, responsibility, and required resources.
Coordinate Resources
Work Becomes Due
Surface the upcoming service, prepare the work order, and confirm resources.
Execute and Verify
Maintenance Is Completed
Record labor, parts, readings, notes, photos, findings, and completion details.
Close and Improve
Next Service Is Planned
Update asset history, review exceptions, and calculate or schedule the next due date.
Bring Preventive Maintenance Into the Field
Give operators and technicians access to the current maintenance record from the equipment location.
Location Views
Review assets, open work, schedules, technicians, and exceptions by location.
Shared Standards
Use consistent work-order structures, priorities, checklists, procedures, and completion requirements.
Local Responsibility
Assign location-specific managers, technicians, contractors, and approval routes.
Coordinated Scheduling
Plan technicians, asset access, shutdowns, and preventive work across sites.
Central Reporting
Compare workload, completion times, costs, downtime, and asset performance across locations.
Give Technicians the Information They Need in the Field
Use the AnyDB mobile app to access and update maintenance information beside the asset.
Scan the Asset
Use barcode or QR scanning to open the correct asset or work order.
Review the Work
See the issue, priority, instructions, checklist, files, and relevant maintenance history.
Record Progress
Update status, add notes, complete forms, and document finished work.
Upload Photos
Attach condition, damage, repair, and completion photos directly to the record.
Receive Notifications
Keep technicians informed about assignments, deadlines, approvals, and important updates.
Automate Maintenance Follow-Up
You can set automation to evaluate conditions and notify the right person when action is required.
Assign New Requests
Route work based on asset, location, category, priority, or responsibility.
Send Preventive Reminders
Notify technicians or managers before scheduled work is due.
Escalate Overdue Work
Alert managers when a work order remains open after its due date.
Trigger Low-Parts Alerts
Notify purchasing or maintenance teams when critical stock reaches its minimum.
Create Completion Follow-Up
Generate an inspection or approval step after maintenance work is completed.
See Where Maintenance Needs Attention
Use reports and dashboards to review workload, asset performance, costs, and delays.
Open and Overdue Work
Monitor demand by priority, status, technician, location, category, or due date.
Completion Time
Compare how long different types of work take from request to closure.
Asset Downtime
Review downtime by asset, category, location, or failure type.
Purchasing and Actual Usage
Compare labor, parts, and contractor expenses across the operation.
Recurring Problems
Find assets with repeated work orders, failures, downtime, or high maintenance costs.
Reports can be filtered, grouped, summarized, displayed as charts, and exported as CSV or XLSX.
Generate Maintenance Documents From Live Records
Use asset and work-order information stored in AnyDB to create consistent operational documents.
Work Order Documents
Generate job sheets containing the asset, issue, instructions, technician, parts, and due date.
Inspection Reports
Create structured reports from completed inspections and checklists.
Service Reports
Document completed work, parts, labor, findings, readings, and completion details.
Asset Reports
Generate summaries containing specifications, condition, maintenance activity, and costs.
Automated Delivery
Create Word or Excel files, export PDFs, and send documents through automated email actions.
Give Each Team the Right Maintenance View
Keep every role working from connected records while showing each person the information relevant to their work.
Requesters
Submit issues and review the current status of their requests.
Technicians
See assigned work, schedules, priorities, instructions, parts, and asset information.
Maintenance Managers
Plan work, balance assignments, review overdue jobs, and monitor asset performance.
Inventory and Purchasing
Track spare parts, stock requirements, suppliers, orders, and receipts.
Operations Management
Review downtime, costs, recurring failures, completion rates, and workload.
Dynamic views can show records based on the signed-in user, location, assignment, or responsibility.
Work With Maintenance Records Through AI
Connect a compatible AI assistant to AnyDB through MCP and work with permitted maintenance records and files using natural-language instructions.
Summarize Open Work
Review current work orders, priorities, owners, blockers, and due dates.
Find Recurring Asset Problems
Identify repeated failures, high-cost assets, and related maintenance history.
Review Upcoming Maintenance
Find preventive work, inspections, shutdowns, and service deadlines.
Update Permitted Records
Create or update records while following permissions defined in AnyDB.
Work With Files
Find, upload, download, and use permitted documents connected to maintenance work.
Replace Paper Work Orders, Spreadsheets, and Follow-Up Messages
Keep the working record of your maintenance operation in one connected system.
Instead ofUse AnyDB
Requests sent by email or chatStructured maintenance requests
Paper work ordersConnected digital work orders
Asset lists in spreadsheetsStructured asset records
Maintenance dates in calendarsPreventive maintenance schedules
Technician updates through messagesStatuses, comments, and notifications
Parts tracked separatelyParts connected to work orders
Manuals stored in foldersDocuments attached to asset records
Repair photos on personal devicesPhotos connected to the work and asset
Costs calculated after the workLabor, parts, and costs recorded during the job
Separate location reportsConnected reports and dashboards
Start the Way That Works for You
Start free, build your own Preventive Maintenance system, or have our team build and manage it with you.
Start Free
$0
Begin structuring work requests, work orders, assets, schedules, parts, and maintenance records.
Start FreeBuild It Yourself
From $50 / month
Customize and run your own maintenance system in AnyDB.
View PlansWe Build & Manage It
From $150 / month
Have your system built and managed around your maintenance operation.
Talk to UsStart with One System. Connect the Rest.
Start with work orders and asset maintenance today. Add more systems as your operation evolves, with records, files, and processes staying connected.
Start Simple
Begin With Work Orders
Add New Systems Anytime
Everything Stays Connected
Scale With Confidence
Expand Across Teams and Locations
Expand into parts inventory, purchasing, vendors, inspections, approvals, documents, portals, reports, and AI-assisted workflows.
Keep Preventive Maintenance Connected From Plan to Completion
Manage assets, maintenance schedules, inspections, work orders, parts, costs, and service history in a system shaped around your operations.
