Asset Management
Track assets, where they are located, what they are, and the inspections and documents associated with them.
How to use this solution
Use this solution to manage physical assets such as machinery, equipment, tools, vehicles, and other company-owned equipment.
Each Asset represents a specific physical asset and can be linked to:
- An Item that describes what type of equipment it is
- A Location that identifies where the Asset is located
- Inspections that provide a history of checks performed on the Asset
- Documents such as operating manuals, maintenance procedures, certificates, and other supporting files
For example, a CNC milling machine can be tracked as an individual Asset linked to the CNC Milling Machine Item and its Main Plant Location.
How the solution is organized
The solution is built around five connected business objects:
| Business object | What it represents | How it is used |
|---|---|---|
| Asset | A specific physical asset | Tracks the Asset's identity, status, Item, Location, dates, image, and notes |
| Item | The type of equipment associated with an Asset | Allows multiple individual Assets to reference the same equipment type |
| Location | The physical place where an Asset is located | Tracks Assets at plants, shops, warehouses, offices, and service centers |
| Inspection | A check performed on an Asset | Maintains a history of safety, condition, equipment, and compliance inspections |
| Document | A file or reference associated with an Asset | Keeps manuals, procedures, warranties, certificates, and specifications with the Asset |
Asset information
The Asset is the main record for each physical asset. Use it to track information such as:
- Asset name
- Asset ID
- Status
- Category
- Asset type
- Serial number
- Item reference
- Location reference
- Purchase date
- Warranty expiration
- Asset barcode
- Image
- Notes
Items and locations
Multiple Assets can reference the same Item. For example, several individual CNC machines can all reference the same CNC Milling Machine Item.
A Location identifies where an Asset is currently stored or used. Example Locations include:
- Main Plant
- Machine Shop
- Warehouse
- Office
- Service Center
Move an Asset between Locations by updating its Location Reference.
Inspections
Create a new Inspection under the Asset whenever a check is performed. Inspections can include:
- Safety inspections
- Condition inspections
- Equipment inspections
- Compliance inspections
Each Inspection remains connected to the Asset, providing a history of completed checks.
Documents
Store supporting Documents with the Asset so users can quickly find the information they need. Examples include:
- Operating manuals
- Preventive maintenance checklists
- Safety procedures
- Warranty documents
- Certificates
- Equipment specifications
Getting started
1. Create an Item
Create an Item that describes the type of equipment you want to track. Multiple Assets of the same type can reference this Item.
2. Create a Location
Create a Location for each plant, shop, warehouse, office, service center, or other place where Assets are stored or used.
3. Create an Asset
Create one Asset record for each individual piece of equipment.
Enter its identifying information, then select the related Item and current Location.
4. Record Inspections
Create a new Inspection under the Asset whenever a safety, condition, equipment, or compliance check is performed.
5. Add Documents
Add operating manuals, maintenance checklists, safety procedures, warranty information, certificates, and other supporting Documents to the Asset.
Example
The sample data includes a CNC Milling Machine located in the Main Plant - Machine Shop.
The Asset has the following connected information:
| Related record | Example |
|---|---|
| Item | CNC Milling Machine |
| Location | Main Plant - Machine Shop |
| Inspection | Monthly safety inspection |
| Document | Operating manual |
| Document | Preventive maintenance checklist |
Use the sample as a starting point, then add your own Assets, Locations, Inspections, and Documents to match the way your organization manages equipment.
Make it yours
Customize this solution by adding your own fields, views, forms, related records, workflows, and automations to match the way your business manages Assets.