Board Management
Manage your board, committees, meetings, agendas, resolutions, and follow-up action items in one structured system.
How to use this solution
Use this solution to separate the main parts of board governance into connected records.
- Directors: Maintain current and former board members, including their roles, contact details, and term dates.
- Committees: Track standing and special committees such as Audit, Compensation, and Governance, along with their members and charters.
- Board Meetings: Create one record for each meeting containing its attendees, agenda items, action items, and supporting Documents.
- Agenda Items: Track the topics discussed during each meeting, including presenters, notes, resolutions, and voting outcomes.
- Action Items: Track work assigned during a meeting, including the responsible Director, due date, and current status.
How the solution is organized
The solution is built around six connected business objects:
| Business object | What it represents | Information it contains |
|---|---|---|
| Director | A current or former board member | Photo, name, role, status, email, phone, term start, and term end |
| Committee | A standing or special board committee | Name, status, charter, and Directors |
| Board Meeting | A scheduled or completed meeting | Date, type, status, title, location, Attendees, Agenda Items, Action Items, and Documents |
| Attendee | A person's attendance at a Board Meeting | Director, attendee name, and attendance status |
| Agenda Item | An individual topic on a meeting agenda | Order, topic, presenter, resolution status, resolution, notes, and supporting files |
| Action Item | Follow-up work assigned during a Board Meeting | Description, status, owner, and due date |
Directors and Committees
A Director can have one of the following roles:
- Chair
- Vice Chair
- Independent Director
- Member
- Corporate Secretary
Director Status can be Active or Former. Directors can belong to more than one Committee, and each Committee can be Active or Inactive.
Board Meetings and child records
A Board Meeting can be Regular, Special, Annual, or an Executive Session. Its Status can be Scheduled, Held, or Cancelled.
Attendees, Agenda Items, and Action Items are stored as child records of the Board Meeting:
- Attendance Status: Present, Absent, Excused, or Proxy
- Resolution Status: Not Applicable, Passed, or Failed
- Action Item Status: Open, In Progress, or Done
Use the Agenda Item's Resolution field for formal resolution text when a vote is required.
Getting started
1. Review the sample meeting
Open the Q3 2026 Regular Board Meeting to see how Attendees, Agenda Items, resolutions, Documents, and Action Items are organized.
2. Add your Directors
Create a Director record for each board member and add them to the appropriate Committees.
3. Create your meetings
Create one Board Meeting record for each meeting, then add its Attendees, Agenda Items, Documents, and Action Items.
4. Track follow-up work
Review open Action Items after each meeting and update their Status as work is completed.
Example
The sample data includes the Q3 2026 Regular Board Meeting, scheduled for September 15, 2026.
Attendees
| Director | Attendance status |
|---|---|
| Sarah Chen | Present |
| Michael Torres | Present |
| Aisha Patel | Present |
| David Kim | Excused |
Agenda Items
| Agenda Item | Outcome |
|---|---|
| Approval of Q2 2026 Board Minutes | Passed |
| CFO Q3 Financial Report | Informational |
| Approval of 2027 Equity Incentive Plan Amendment | Passed |
Action Items
| Action Item | Owner | Due date |
|---|---|---|
| Distribute finalized Q2 minutes for signature | David Kim | September 22, 2026 |
| File amended equity plan with counsel | Michael Torres | September 29, 2026 |
| Prepare Q4 cash flow forecast | Sarah Chen | October 6, 2026 |
Directors
| Director | Role |
|---|---|
| Sarah Chen | Chair |
| Michael Torres | Vice Chair |
| Aisha Patel | Independent Director |
| David Kim | Corporate Secretary |
Because Attendees, Agenda Items, and Action Items are separate records, they can also be viewed and filtered independently. For example, create a View showing all open Action Items across every meeting.
Make it yours
Extend the solution to match your board process:
- Create Views for Upcoming Meetings, Open Action Items, or Directors by Committee.
- Add committee-specific roles such as Committee Chair or Committee Member.
- Add workflows for Action Item reminders or meeting notifications.
- Share meeting records with Directors using view-only access.
- Add voting details such as For, Against, and Abstain when more detailed vote tracking is required.