Purchase Order

Represents an order issued to a vendor.

Manage Purchase Order Records in AnyDB

The Purchase Order business object represents an order issued to a vendor. It provides a central place to track the vendor, order details, expected date, shipping information, line items, taxes, discounts, totals, and order status.

Description

Use the Purchase Order object to create and manage orders placed with vendors. It can connect the order to a vendor, use vendor contact and shipping information, include individual purchase order lines, track expected delivery dates, calculate totals, and monitor the order through completion.

Included Fields

Purchase Order

  • Purchase Order ID
  • Status
  • Order Date
  • Expected Date
  • Currency
  • Closed

Vendor

  • Vendor Reference
  • Vendor Name
  • Phone Number
  • Email
  • Ship To
  • Shipping Address
  • Address
  • Logo

Order

  • Line Items
  • Payment Terms
  • Details

Totals

  • Sales Tax
  • Sum
  • Subtotal
  • Discount
  • Total
  • Paid Amount
  • Balance Due

Other

  • Notes

Common Uses

  • Vendor Orders: Create and manage orders placed with suppliers.
  • Procurement Tracking: Track purchase orders through pending, reserved, shipped, returned, cancelled, and completed states.
  • Delivery Planning: Track expected delivery dates and vendor shipping information.
  • Line Item Management: Maintain individual items included in the purchase order.
  • Order Totals: Calculate taxes, discounts, subtotals, and final purchase order totals.

Related Business Objects

Accounts

Procurement

Inventory

Documents

Included Features

  • Automatic Purchase Order ID generation
  • Purchase order status tracking
  • Vendor reference
  • Vendor name lookup from the referenced Vendor
  • Vendor phone and email lookup
  • Vendor shipping address lookup
  • Vendor logo lookup
  • Purchase Order Line attachments
  • Expected date tracking
  • Payment terms
  • Multiple currency support
  • Automatic line item sum calculation
  • Sales tax calculation
  • Discount support
  • Automatic subtotal and total calculation
  • Closed status tracking
  • Automatic paid amount calculation
  • Automatic balance due calculation
  • Rich text notes