Product Item
Add details of a product.
By
AnyDB
The Product Item template is a comprehensive tool for cataloging and managing a business's inventory and physical assets. It provides a centralized, structured format for capturing detailed product specifications, financial data, and visual references, ensuring that every item in a warehouse or office is accurately accounted for.
Suitable for
Description
This template acts as a digital record for individual products or materials. It allows users to document essential identifying information such as the item name and unique stock identifiers, while also providing space for physical attributes like dimensions, color, and material. To aid in warehouse operations, the template includes logic for tracking units of measure and unit costs. Additionally, it features a status tracking system to quickly identify which items are currently active in the supply chain or have been archived.
Key Data Stored
- Item Identification: Stores the primary name of the product and its unique SKU (Stock Keeping Unit).
- Visual Reference: Includes a dedicated space for product photos or reference images to ensure accurate item identification.
- Categorization: Tracks the category (e.g., Electronics, Raw Materials, Office Supplies) and the specific type of item.
- Physical Specifications: Records details such as color, material, and specific dimensions or volume.
- Inventory Logistics: Captures the unit of measure (e.g., Box, Kg, Liter) and the specific unit cost for financial tracking.
- Operational Status: Monitors whether an item is Active, Inactive, or Archived.
Business Use Cases
- Inventory Management: Serve as the primary ledger for all stock items, helping warehouse managers keep track of what is available and how it is measured.
- Procurement and Cost Tracking: Maintain a record of unit costs for various materials, making it easier for purchasing departments to track price fluctuations and value inventory.
- Warehouse Operations: Provide a clear "pick and pack" reference for warehouse staff, complete with images and descriptions to reduce shipping errors.
- Asset Lifecycle Management: Track the status of business assets from the moment they are acquired (Active) to when they are retired (Archived).
Why This Template is Powerful
- Automated Naming Logic: The template automatically generates a clear, standardized title for the record based on the item name and SKU, ensuring consistency across the entire database.
- Visual Status Indicators: It utilizes color-coded logic to provide immediate visual feedback on the status of an item, allowing managers to spot inactive or archived products at a glance.
- Rich Media Integration: By requiring image uploads and providing space for rich-text notes, it moves beyond a simple spreadsheet and becomes a highly descriptive asset library.
- Scalable Hierarchies: As part of the AnyDB ecosystem, this product record can be linked to broader workflows, such as being attached to a "Shipping SOP" or linked to a QR code for instant physical scanning.